Qubidomain Co., Ltd. (hereinafter referred to as "the Company") develops businesses centered on ERP, CRM, and other SaaS system integration services, as well as system development from upstream processes to development, operation, and maintenance. The Company strongly recognizes the importance of personal information entrusted to us by individuals during the course of our business activities and is committed to handling personal information with the utmost care and attention to ensure its safe management.
1.Management and Protection of Personal Information
The Company will implement appropriate measures to protect personal information based on the methods outlined in our personal information protection management system.
2.Compliance with Laws and Regulations
The Company will comply with Japanese laws and regulations related to personal information protection, as well as guidelines and other standards set by the government.
3.Acquisition of Information
The Company will acquire personal information through appropriate and fair methods. Furthermore, the Company will comply with laws and regulations.
Except in cases permitted by law, the Company will not acquire personal information without obtaining prior consent from the individual.
4.Handling of Information
The Company will limit the use of personal information to the scope necessary for service provision and the operation and management of the Company. Personal information will only be handled within this scope, and appropriate measures will be taken. The purpose of use will be communicated to the individual in advance, and the information will be used with the individual's consent.
If the Company intends to use personal information beyond the scope of the purpose previously notified, it will obtain the individual's consent before using the information.
5.Security Management of Personal Information
The Company will implement necessary and appropriate supervision to prevent unauthorized access, leakage, loss, or damage of personal information, and will regularly review the management status to ensure the security of personal information. [For details, please refer to "Disclosure of Retained Personal Data."]
6.Continuous Improvement
The Company will establish a personal information protection management system based on the requirements of JIS Q 15001 and will manage personal information accordingly. Additionally, the Company will regularly review and make continuous improvements to the personal information protection management system.
7.Change of this Policy
The content of this policy may be subject to change. If the policy is changed, the Company will notify individuals by posting the updated policy on its website.
8.Complaints and Inquiries Contact Point
For complaints and inquiries regarding the handling of personal information, the Company has established a personal information protection consultation desk and has built a system to respond promptly and sincerely.
For inquiries regarding this policy, please contact the following office:
＜Personal Information Protection Consultation Desk＞
Person in Charge: Personal Information Protection Manager, President & CEO, Kevin Gao
TEL：０３－４３６１－３１５７
E-mail：privacy@qbdomain.co.jp
- Disclosure of Retained Personal Data
The Company implements the following security measures for personal data entrusted to us by individuals。
① Establishment of Basic Policy
The Company, in accordance with the Personal Information Protection Act, aims to ensure the proper management of personal data.
The Company has established a "Personal Information Protection Policy."
② Establishment of Rules for Handling Personal Data
The Company establishes handling methods for each stage of personal data—acquisition, use, storage, provision, deletion, and disposal—ensuring that appropriate measures are taken at each stage
The Company has established its personal information protection system in accordance with the above basic policy, outlining the responsibilities and duties of the responsible individuals and staff members at each stage of handling personal information.
The Company has established regulations and operational procedures within its personal information protection management system, in accordance with the above basic policy.
③ Organizational Security Management Measures
As part of the personal information protection management system, the Company clarifies the scope of personal data handled by employees and establishes a reporting and
communication system to notify the responsible
parties in the event of any violations or signs of violations of laws or handling regulations.
In accordance with laws, regulations, and internal policies, the Company regularly conducts inspections to ensure that personal data is being properly handled and managed,
and continuously works on improvements to business operations.
Through internal audits and external audits by third-party organizations, the Company will periodically verify compliance with regulations.
If any corrective actions are identified, appropriate measures will be taken to address them.
④ Human Security Management Measures
To raise awareness of the importance of personal information protection,
the Company provides education on personal information protection to all employees.
Employees are presented with confidentiality agreements regarding personal data and are required to submit a signed pledge.
⑤ Physical Security Management Measures
The Company implements the following physical security management measures
Access control for employees to areas where personal data is handled, and restrictions on the devices brought into these areas, as well as measures to prevent unauthorized individuals from
viewing personal data.
Measures to prevent theft or loss of devices, electronic media, and documents
containing personal data.
When transporting such devices or electronic media, both inside and outside the
company, measures are taken to ensure that personal data is not easily exposed
⑥ Technical Security Management Measures
Access control is implemented to limit the scope of personal information handled by designated personnel and the personal data databases.
Additionally, the Company has introduced mechanisms to protect information systems handling personal
data from unauthorized access or malicious software from external sources.
⑦ Understanding the External Environment
The personal information of our customers handled in the course of our business is stored on servers located within Japan or on servers in the Japan region.
Date of Establishment: December 1, 2022
Revised on: September 1, 2023
Company Name: Qubidomain Co., Ltd.
Address: 101-0061, Kanda, Chiyoda-ku, Tokyo, Japan
3-5-9, Misakicho, Kanda, Chiyoda-ku, Tokyo, 505, Japan
Representative: Kevin Gao, President & CEO
This policy applies not only to personal information of individuals but also to all personal information handled by the Company, including employee information.*